Торгово-промышленная палата г. Тольятти

Registration of Representative office

Documents requested from the Foreign Company:
 
1) Application to Togliatti Chamber of Commerce signed by the Director of the Company or by another authorized person in a written form;

2) Application(in a written form) to Chamber of Commerce of Russian Federation signed by the Director of the Company or by another authorized person showing the Company's name, year of its foundation, location of head office, kind of activity, Managing Bodies (according to Company’s Constitution), purposes and terms of registration of Foreign office, business relationships with Russian partners, prospects of cooperation development, Address, phone and fax of Representative office.
 
3) Memorandum (Constitution) & Articles of Organization (or similar corporate documents) of the Company;

4) Recent Extract from Commercial register or other registration documents showing the Company's name, reg. Number, reg. Address, Directors names;

5) Written resolution of the Company to open the Representative Office or Branch in Russian Federation;

6) The Statute of the Representative Office of the Company;

7) Bank reference for the Company;

8) Recommendations of two Russian business partners or counterparts;
 
9) Power of attorney in the name of person authorized to manage the Representative Office of the Company in Russian Federation;

10) The blank of data about existing Foreign office in Russia

11) Written application for including Foreign office into General State List.

 
1) The Procedure to open Roubles account in Russian bank is regulated by Russian Central Bank Instruction No. 93-I "On procedure of opening and using of bank Rubles accounts by non-residents in authorized banks" from 12.10.2000. Legal entity, non-resident of Russia may open the following accounts: type "К" (Rubles may be exchanged for foreign currency and repatriated) and type "Н" (Rubles may be spent in Russia only). Transactions permitted for these kinds of account are defined in Appendix to the Instruction.
 
2) The State Tax Service of Russia in its Letter from 13.07.1994 No. ЮУ-6-06/80н "On Value Added Tax exemption from rent payments for office and apartments by foreign citizens and legal entities accredited in Russian Federation" resolved that accredited Representative Office of foreign company may pay a rent without adding VAT.
 
3) In correspondence with current Russian Legislation no legal responsibility arises for foreign company if its Representative Office (duly registered in Tax Authority) carry on business without permission (accreditation). But the following reasons may be mentioned to establish the representative Office of foreign company properly:
 
4) Properly established Representative Office may save VAT up to 18% from rent payments for office or apartments rented for its personal. Notwithstanding that Representative Office rent an office in its name, often it may be used by other companies or organizations.
 
5) Properly established Representative Office may officially receive assistance from Federal Migration Service, OVIR (Visas and Registrations Department) of Ministry of Internal Affairs. It significantly simplify receiving of visas for employees of Representative Office.
 
6) Properly established Representative Office (or its foreign personnel) may bring transport vehicles (cars etc.) without any duty or tax. Currently the custom requires to place a deposit equal to sum of duty and taxes.

Further information: The Department of Legal, Personnel and Documentary Support of The Chamber of Commerce and Industry of Togliatti, Tel./fax: (8482) 31-86-23, 36-64-31